How Long Does HCAD Take to Update Ownership Information?

If you recently purchased property in Houston, Spring, Cypress, Pasadena, Humble, Tomball or anywhere in Harris County, Texas, you may have noticed that the Harris Central Appraisal District (HCAD) records haven't been updated to reflect your ownership. This can affect your ability to receive appraisal notices, apply for exemptions and protest appraised values. Harris Central Appraisal District(HCAD) typically takes 4-8 weeks to update property ownership information. During busy season (April - June), when HCAD staff are occupied with protests and exemptions, the update may take up to 90 days or more. However, filing form 25.25(b) RP can help speed up the process.

When a property in Harris County changes hands, the Harris Central Appraisal District (HCAD) updates its ownership records based on the recorded deed. In general, expect a few weeks to a couple of months for HCAD to reflect a new owner after a deed is recorded. HCAD is not immediately notified by title companies; instead, it relies on deed filings from the Harris County Clerk. As HCAD explains in its FAQ, it receives property transaction reports for deeds filed at the Harris County Clerk’s office (rather than direct notices from title companies). Once HCAD gets the deed data, staff update the appraisal roll to show the new owner.

You can help speed up your ownership information update by submitting the 25.25(b) RP form, officially known as the "Request to Correct Name or Address on a Real Property Account."

Why Submit the 25.25(b) RP Form?

Submitting the 25.25(b) RP form is crucial for several reasons:

• Ensure Accurate Appraisal Information: Without updated ownership records, appraisal notices and tax bills may be sent to the previous owner or not reflect your eligibility for exemptions.
• Qualify for Property Tax Exemptions: Accurate records are necessary to apply for exemptions like the homestead exemption, which can significantly reduce your property tax liability.
• Facilitate Property Tax Protests: If you believe your property's appraised value is too high, correct ownership records are essential to file a protest. To file a protest on iFile, you need the PIN printed on your "Noticed of Appraised Value". If the ownership information is incorrect, you won't get the notice.

Steps to Complete the 25.25(b) RP Form

To correctly fill out the 25.25(b) RP form:

1. Download the Form: Access the form from the HCAD website under the "Popular Forms" section.
2. Provide Property Details: Enter the property's address, HCAD account number, and parcel number.
3. Attach Proof of Ownership: Include a copy of the recorded deed or other legal documents that verify your ownership.
4. Specify Corrections: Clearly state the correct name and mailing address as you want them to appear in HCAD's records.

Where to Submit the Form

Submit the completed form and supporting documents through one of the following methods:

1. Online: Preferred and most convenient way. Fill up the form at: https://hcad.seamlessdocs.com/f/FORM2525bRP, attach a scanned copy of your deed, sign and submit.
2. Mail: Send to HCAD's main office at: Harris County Appraisal District 13013 Northwest Freeway Houston, TX 77040
3. In Person: Visit the HCAD office during business hours to submit your documents directly.

Processing Time for Ownership Updates

HCAD typically updates ownership records within a few weeks to a couple of months after receiving the necessary documentation. However, during peak times or due to processing backlogs, it may take up to 90 days. To expedite the process:

• Submit Documents Promptly: Send your form and proof of ownership as soon as possible after purchasing the property.
• Monitor Your Account: Regularly check HCAD's property search page to confirm if your ownership information is updated.
• Contact HCAD if Delayed: If you don't see updates within the expected timeframe, reach out to HCAD's customer service for assistance.

Tips to Expedite the Update

To ensure a swift update to your ownership records:

• Proactive Submission: Don't rely solely on title companies or the county clerk to notify HCAD. Submit the 25.25(b) RP form yourself to ensure timely processing.
• Provide Complete Documentation: Ensure all required documents are included and accurately filled out to prevent delays.
• Engage with HCAD: If necessary, contact HCAD directly to inquire about the status of your update or to address any issues.

Additional Considerations

• Homestead Exemption: Be aware that homestead exemptions are based on ownership as of January 1st of the tax year. If you purchased your home after this date, you may need to apply for the exemption in the following year.
• Property Tax Protests: If you believe your property's appraised value is too high, having accurate ownership records is essential to file a protest.

Conclusion

Updating your ownership information with HCAD using the 25.25(b) RP form is a vital step after purchasing property in Harris County. It ensures accurate tax billing, eligibility for exemptions, and the ability to protest appraised values. By following the steps outlined above and proactively managing the process, you can avoid potential issues and ensure that your property records accurately reflect your ownership.